Materials Brought Into the Examination Venue
(118) A student may bring into the examination venue any materials considered necessary by the University to complete the examination. This includes writing equipment (eg pens, pencils, erasers etc as these will not be supplied, approved bilingual dictionaries and any study materials and/or equipment indicated on the examination paper. Writing materials should be contained only in a clear plastic bag. Pencil cases will not be permitted.
(119) Scribbling paper is not provided - 'rough' work should be done on the reverse side of pages of the answer booklet. Candidates are not permitted to remove any examination question papers from the examination room or any unused material.
(120) For unauthorised material see clause 125 Unauthorised Materials Within an Examination Venue.
Bilingual Dictionaries
(121) This applies to closed book examinations only.
(122) A student whose first language is not English may apply to use simple unannotated bilingual translation dictionaries during an examination. The student must have indicated on the survey of commencing students at the time of initial enrolment into the University that English was not their first language.
(123) The student must obtain a bilingual dictionary application form no later than ten (10) working days prior to the commencement of the examination period. This form can be completed and validated at UWS Student Centres.
(124) Students should produce this authorisation at the examination venue at which time the dictionary will be checked prior to the student entering the examination venue.
Unauthorised Material at the Examination
(125) The following materials are not allowed at the examination:
a. textbooks and other reference material unless authorised by the examiner;
b. bags, motorcycle helmets, bicycle helmets, caps, hats or other personal items;
c. notes of any kind including those written on rulers and calculator covers;
d. electronic Dictionaries, Programmable Calculators and Text Retrievable devices (including mobile phones);
e. pencil cases;
f. blank paper, notepads or any other material, whether or not related to the examination.
(For conduct of students in examinations see clauses 140-141 Conduct of Students during Examinations.)
(126) The University does not guarantee safe-keeping of students' possessions inside or outside of examination rooms. Students concerned about the security of valuable possessions during examinations will need to make alternative arrangements for their care, or ensure that they do not bring these possessions to campus on days when they are required to attend examinations.
Admission to Examination Venue
(127) Students must produce a UWS Student Identity Card (ID) for entry to all examinations and display the ID card on their desk for the duration of the examination. Students will not be admitted to examinations without a UWS student identification card, or verification of current enrolment. Other appropriate photo identification (preferably a drivers licence or passport) is permissible.
(128) Students will not be admitted to an examination venue after the examination has been in progress for thirty (30) minutes.
(129) No additional time will be granted for time lost.
(130) The start time is the official time displayed on the timetable or the time the Examination Supervisor in Charge announces an examination has commenced, whichever is later.
(131) Students are required to sit in the seat allocated to them by the examination supervisor.
Leaving the Examination Venue
(132) A student will not be permitted to leave an examination venue until thirty (30) minutes have elapsed from the commencement of writing.
(133) A student will not be permitted to leave the examination venue during the last ten (10) minutes of an examination unless there are exceptional circumstances such as illness.
(134) A student wishing to leave an examination venue outside of the times listed above shall not be re-admitted to the examination room after they have left it unless during the full period of their absence, they have been under approved supervision.
(135) A student may seek permission to temporarily leave an examination venue. Such absences will be under approved supervision.
(136) Once the time allowed for the examination has elapsed the Examination Supervisor will instruct students to stop writing but remain in their seats until all examination materials are collected and the Examination Supervisor has given permission to leave.
Start of an Examination
(137) The Head of School will ensure that the Unit Co-ordinator or designated nominee will be present at the Examination venue for a period of time (normally the reading time plus ten minutes) at the start of an examination. The Unit Co-ordinator and/or designated nominee will be contactable on campus during the rest of the examination time.
(138) Where a Unit Co-ordinator has two or more examinations running concurrently, they will attend the examination with the greatest number of students.
Reading Time
(139) Ten minutes reading time may be allowed in some examinations. During this time students may complete their attendance form. No other writing or the use of calculators is permitted.
Part F - Conduct of Students during Examinations
(140) A student will comply with all directions given by the examination supervisor, and all instructions set out on examination paper.
(141) In addition a student must not:
a. disturb, distract or behave in a manner that may adversely affect another student;
b. obtain or endeavour to obtain assistance in their work;
c. provide or endeavour to provide assistance to another student in their work;
d. communicate by word or otherwise with another student once in the examination venue;
e. smoke inside the examination venue;
f. eat inside the examination venue except for medical conditions such as diabetes;
g. remove any examination booklet from the examination venue;
h. remove the examination paper from the examination venue unless the examination paper states it can be removed;
i. bring unauthorised material into the examination venue (see clause 125 Unauthorised Material at the Examination).
Misconduct during Examinations
(142) Any student who behaves in a manner which disrupts an examination, may be requested to leave the examination venue immediately.
(143) A student who breaches the provisions under Part F Conduct of Students during Examination will be dealt with under the provisions of the Student Misconduct Policy.
Part G - Conclusion of Examinations
(144) The Supervisor in Charge will notify students when there are ten minutes of the examination time remaining. At the end of the examination time the Supervisor in Charge will instruct all students to stop work. All students must immediately cease writing.
(145) Students must remain seated until all papers are collected and may not leave the examination venue until instructed.
(146) Students must not communicate with other students until they have left the venue.
